Faculty, Staff, Managers & Researchers
In line with Massachusetts phased reopening plans, the university is actively developing a phased approach to resuming all campus operations. Return to work dates may vary depending on your school, unit, work location, and job function.
To help you prepare for your eventual return to your workplace on campus, Tufts has created a Return to Campus Guide [PDF] with helpful information about what to expect. This guide will change as new directives and information become available. Check the date on your guide to ensure you have the most recent edition.
When you are asked to return to campus, you must complete a training module to prepare for the new safety protocols. Once you have completed the module, you will need to complete the acknowledgment form. The training course Returning to Tufts Campuses is available for completion on the Tufts Learning Center.
To promote the safety of the community and reduce the impact of COVID-19, anyone visiting or returning to a Tufts facility is required to complete a Daily Health Status Survey before coming to campus.
HR is offering many programs and services to help Tufts employees during the COVID-19 pandemic.
This guide is designed to help managers as they prepare to return to the workplace and includes a manager’s checklist for one-on-one conversations with staff members. This guide will change as new directives and information become available. Check the date on your guide to ensure you have the most recent edition.
Top FAQs for Faculty, Staff & Managers
The university has identified certain critical job functions necessary to support a strong response to the COVID-19 pandemic. The selection of these job functions was informed by guidance at the federal, state and local level. Consistent with that guidance, Essential On-Campus Employees include, but are not limited to, the following job functions:
- Medical professionals
- Veterinary health professionals, including animal care attendants, and those involved in the distribution of animal medical materials, animal vaccines and animal drugs
- IT staff members
- Research laboratory staff associated with basic maintenance and limited approved research exceptions afforded by the OVPR
- Law enforcement officers/dispatchers
- Food service workers
- Plumbers, electricians and others necessary to maintain safe operation of essential facilities
- Custodial workers/cleaning personnel/waste removal
- Educators and staff performing critical student support functions
To the extent that essential employees in these categories can work from home, they should do so. However, the nature of these job functions may require some essential employees to be physically present on campus to perform duties critical to Tufts’ COVID-19 response.
On Tuesday, June 23, the university announced its plans for restarting residential campus operations in Fall 2020, for students in the schools of Arts and Sciences and Engineering and the School of the Museum of Fine Arts at Tufts. Please see the Fall 2020 Campus Guide for AS&E Students for more information. For information about Fall 2020 and the graduate and professional schools, please refer to the individual websites of the schools.
Tufts plans to phase in the return of staff over time in a coordinated process to prioritize appropriate social distancing, availability of PPE (personal protective equipment), hygiene protocols, symptom screening, testing capabilities for COVID-19, and contact tracing.
All members of the Tufts community will be given advance notice of when they will be expected to return to work on campus.
No one should report to work on campus unless and until they have been explicitly cleared to do so by their school or department leadership.
Tufts will expand on-site staffing based on an assessment of mission-critical operations, ability to control and manage specific work environments, and necessity of accessing on-site resources. Return-to-campus decisions, once approved, will be issued by your respective dean, vice president, or division leader.
If you work in an open environment, be sure to maintain at least six feet of distance from co-workers. If possible, have at least one empty workspace separating you from another co-worker. You should always wear a face mask or face covering while in a shared workspace/room. Departments must assess open work environments and meeting rooms to institute measures to physically separate and increase distance between employees, other coworkers, and third parties. For more information, please refer to the Return to Campus Guide.
If “Essential On-Campus Staff” are not ill and have not been exposed to COVID-19, they are expected to come to work (please see possible exceptions below). Please remind staff working on campus to take preventive measures, such as wearing a face mask and other PPE, frequent hand washing, and not touching eyes, nose, or mouth. All staff must complete the Return to Work re-entry work before before returning and should practice social distancing (keeping a 6-foot distance from others) as well as refrain from congregating in groups of more than 10 people.
If staff have concerns about exposure, including feeling they have been exposed to the virus or that they have health-related reasons that may support temporary work at home flexibility, you may speak with your HR business partner about resources and options that may be available.
Top FAQs for Research
While disposable PPE should not be reused, labs should evaluate whether activities can be planned so that the number of entries into a lab is reduced, thereby reducing the amount of disposable PPE that is needed.
Additionally, use reusable respirators. Disposable respirators, such as N95 respirator masks, may be in short supply. Before your supply runs out, consider purchasing PAPRs, which are battery-powered, reusable respirators.
Finally, secure your stocks of PPE. Make sure the PPE is in a locked cabinet or room that is accessible only to personnel who need it.
No, face masks cannot be substituted for respirators and N95 masks as they do not provide the required respiratory protection. As a reminder, respirators and N95 masks should only be used as required by the research experiment or personal health needs; they should not be used as PHPE to protect against COVID-19.
It is difficult to predict how the spread of COVID-19 will evolve in the future, and what measures will be taken by local and national authorities (both in the US and in other countries). If you book your travel, try to find airlines, hotels or rentals that are offering flexible cancellation and refund policies. You are highly encouraged to book through the university’s preferred travel provider, Travel Collaborative.
The OVPR has developed a new webpage detailing the latest guidance for research activities, funding opportunities for COVID-19 research, and other information related to COVID-19. The OVPR also hosts frequent Town Hall meetings via Zoom to update the community on the status of research and answer questions.
Please discuss the particulars of your project with your research administrator. If a notification to the sponsor is needed, they will work with the OVPR Pre-Award team who will submit the formal notification.