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Last updated: May 12, 2022

If you are planning an on-campus event at Tufts, please follow these guidelines:

Registration Process: 

  • Tufts students, faculty, and staff: A Tufts ID card is required for entry.
  • Non-Tufts event attendees: During the registration process, non-Tufts attendees should be notified of the vaccination requirement to be on campus. Visitors attending events on campus are required to be vaccinated and boosted, if eligible, and may be asked to show proof of vaccination.

Venues/Capacities: 

  • Be sure the space is well ventilated and, ideally, the number of attendees is fewer than the room’s maximum capacity to give everyone enough room to spread out.
  • Weather permitting, consider planning your event outdoors, since that is preferable to being indoors in large groups. 

Testing:

  • Starting May 2, event planners may request one or more pre-packaged event kits containing 25 rapid antigen tests and 50 masks by emailing covidtesting@tufts.edu at least 24 hours in advance.
  • Test kits on the Medford/Somerville and Boston Health Sciences campuses are intended for testing individuals attending on-campus events who are not eligible to participate in the Tufts testing program. Tufts individuals on the Medford/Somerville, SMFA, and Boston Health Sciences campuses should test at the normal testing centers (62R Talbot, 230 Fenway, and 116 Harrison).
  • These test kits may be provided but are optional and are generally intended for use by those who may have reason for concern about their COVID status. Testing is not mandatory for event attendees, and it is not expected that all attendees will be tested. Testing is not generally needed at events where masks will be worn at all times or those that are held outdoors.
  • Unused test kits should be returned.
  • From May 15 through May 27 and on June 3, 4, 5 and 10, 11, 12, consumer-packaged rapid antigen testing will be provided upon request for all event attendees, if needed, at 62R Talbot Ave. on the Medford/Somerville campus. These tests are for individuals who have reason for concern about their COVID status, i.e., because they are experiencing symptoms. Please do not direct all event attendees to come to 62R Talbot Ave. to get a test.

Masking: 

  • Indoor masking at events will be required through May 31.
  • Effective June 1, masking will be optional, but encouraged, at all indoor events. We strongly encourage everyone to wear masks, especially those who are immunocompromised or have an accommodation and are not vaccinated against COVID-19.
  • Cloth masks have been shown to be much less effective than 3-ply surgical grade, KN95, or N95 masks; therefore, we strongly recommend that individuals who choose to mask for their own protection wear a KN95 mask.
  • Actors, musicians, and singers are not required to wear masks or use PPE during performances. Masks and PPE are required for rehearsals and practice. Audience members must wear masks.

Commencement Masking Guidelines:

  • Phase I is the university-wide ceremony in which all schools participate, and it takes place outside on the lawn of the main quad on the Medford campus. Masking outdoors is not required.
  • Phase II consists of the presentation of diplomas to individual graduates and special activities for the various schools and departments.
    • Where Phase II ceremonies are being held indoors, masks should be worn at all times, except when:
      • graduates cross the stage to accept their diplomas or
      • speakers are at least 12 feet away from the front row of the audience.
    • Faculty and staff who are on the dais during the ceremony may choose to remove their masks if they wish.
    • We strongly encourage group photos without masks to be taken outdoors.

Meal Service Requirements (indoor/outdoor):

If using a Tufts catering service:

  • Buffet-style food without a catering attendant is allowed.
  • Reception-style events with passed, individually portioned items served by an attendant are permitted. Trays of food sitting on a table (e.g., a cookie tray) are not yet permitted.
  • Served dinner events (plated salads, entrees, and/or desserts hand-served by a catering attendant to individual diners) are permitted. Strict physical distancing of six or more feet is not required at this time.
  • Self-service is permitted with hand sanitizer available.
  • Alcohol served by a bartender: There are no COVID-related restrictions currently in place.

If the event has multiple activities (lecture, socializing, dining, etc.), a dedicated space for food/beverage consumption is recommended, if possible, to avoid masks being removed for the duration of the event. Hand sanitizer should be provided at all events.

For questions or help with your event planning, please email eventmanagementandsupport@tufts.edu

 

Sample text to include on invitations
 

Tufts University is committed to promoting a safe campus environment for all members of our community and guests. In light of the ever-changing impact of the coronavirus variants, all activities conducted on our campuses must adhere to specific event guidelines, posted on the university's COVID-19 website. 

Visitors attending events on campus are required to be vaccinated and boosted, if eligible, and may be asked to show proof of vaccination. Indoor masking at events, except when eating or drinking, will be required through May 31Disposable 3-ply masks or high quality KN95 or N95 masks are recommended. Cloth masks are not allowed.

Please note that you may be required to leave an event if you fail to follow these guidelines. While the university strives to mitigate the risks of infection and community spread, it is impossible to eliminate these risks entirely, and all event participants must recognize that they assume these risks of their own volition.

We hope that everyone will be understanding and embrace these guidelines in the spirit of Tufts' values as a caring community and one that believes strongly in civic responsibility.