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June 5, 2020

As announced in the budget communication to the community on May 28, the maximum amount of vacation time that a staff member will be able to accrue will be capped at the total amount of vacation time they can accrue in one year based on their eligibility. This new accrual limit will take effect January 1, 2022. Once the maximum balance is reached, vacation time will stop accruing until the balance drops below the maximum allowed.

This change, which reduces the maximum vacation accrual rate from two years to one year, saves the university’s budget from having to absorb the cost of unused balances above this new cap, and will take effect over the next 18 months, giving staff time to draw down their vacation balance to get to the new limits.

Staff members with vacation balances that exceed one year’s worth of accruals will be expected to reduce their balances above one year’s worth of accrual by two-thirds before June 30, 2021, and to use the remaining one-third of their balance by December 31, 2021.

We recognize that taking vacation under the current circumstances may be challenging, but we encourage staff to continue using available vacation days and to draw down their balances ahead of the December 31, 2021 deadline.

Current vacation accrual language: The university uses a centralized system to track vacation, personal, and sick time and enforces a maximum vacation balance accrual. The maximum vacation time that an employee can accrue is equal to the amount of time the employee accrues in two years based on their eligibility and standard work hours in PeopleSoft. Once the maximum accrual is reached; vacation time will stop accruing until the balance drops below the maximum allowed.

New vacation accrual language: Effective 1/1/22, the maximum vacation accrual time that an employee can accrue is equal to the amount of time the employee accrues in one year, based on the employee’s eligibility. Once the maximum accrual is reached, vacation time will stop accruing until the balance drops below the maximum allowed.

For more information, please see this page of Frequently Asked Questions regarding the new vacation time policy.